General

The call center module function in GauVendi is designed to enable employees to immediately convert telephone inquiries into a reservation or an offer and send it to the guest. 

What are the advantages of the call center module mask (timeline view)?

The call center mask can be used to search for individual rooms or for specific characteristics, according to the guest's requests. During high occupancy it is also a simple way to identify "available gaps”. In addition, offers can now also be sent by email, where GauVendi automatically blocks the room for a certain time and - if not confirmed by the guest - automatically returns to the sale after the expired time.

The call center module mask allows to:

• apply filters based on room characteristics
• book several rooms at the same time and
• directly complete the booking or
• send offers (time limited, if not confirmed they will be returned to the sale).

Call center module Booking - Single Reservation

• Go to Reservations > Timeline view

To get a reservation directly through the room availability, please take this selection:

• Filter functions enable a targeted search of suitable rooms that are still available.
• The reservation window can be opened directly in the room planner for the suitable room
• With the mouse-over function you can select arrival and departure and already see the lowest price for the respective room

• The desired room are dragged with the mouse over the period

The room with the corresponding RFC price (i.e. the real value of the room) are displayed.

Clicking on the options, the prices of the room can be called as other products (ERFCs, MRFCs), as well as - if available - alternative rooms with the same characteristics at a lower price.

In the next step, additional services can be booked.

First, the data of the booker is requested.

In the second step the data of the guest are requested - here you can copy the data of the booker.

Info: Background for this separate and additional step is the preparation of a guest history / database, so that in the future it is recognized whether a guest has already booked once (the flow must still be adjusted accordingly with live gear of such a function).

In the last step the summary of the reservation with all services is displayed.

Now the reservation agent can decide, in consultation with the guest, whether a final reservation should be completed, or an offer.

When an offer is made, the reservation agent can set a time until when this reservation will be held. The guest must actively confirm the reservation by completing the reservation confirmation with all data via the received communication and then confirming it. If this is not done by the "release time", the room is automatically returned to the sale. There is no further work for the hotel staff.

In GauVendi's reservation overview, this creates a new reservation status, initially set to "Proposed" and marked "Released" in case of non-confirmation by the guest.

The guest will receive the following information by email. Through the "Finalize Booking" section, he will get to the online reservation confirmation (identical to the last page on the booking engine) to finalize the booking based on the payment conditions.